Orienta Polska Office Manager Invia

Orienta Polska Sp. z o.o. is a company that is part of the international Orienta Group, operating under employment agency registration number 13347.

We have over 30 years of experience in the Italian labor market, positioning us among the leading companies specializing in human resources management.

Currently, for our client – the Italian company Quanta System, specializing in the production of advanced laser systems used in medicine, aesthetics, and art restoration – we are looking for a candidate for the position of:

Office Manager

for a newly opened office in the Mokotów business district. If you are organized, communicative, and enjoy operational work – this role might be for you!

Key Responsibilities:

• Administrative management of the office and cooperation with the local administrative team
• Supervision of office equipment, orders, cleanliness, and safety
• Monitoring office expenses, budgeting, and invoice processing
• Supporting events organized by the central communications department
• Coordinating cooperation with suppliers, IT services, and other contractors
• Ensuring compliance with health and safety regulations and company policies
• Organizing meetings, client visits, and local events

Requirements:

• Experience in an operational role within an international company
• Familiarity with areas such as project management, finance, consulting, or startups
• Excellent organizational, coordination, and time management skills
• Ability to create documents, reports, and instructions
• Strong interpersonal and teamwork skills
• Ability to work under pressure and in a dynamic environment
• Proactivity, independence, and initiative
• Proficiency in MS Office (Outlook, PowerPoint, Excel, Word)
• Language proficiency: Polish native, English (B2/C1)

Nice to Have:

• Experience in comprehensive office management
• Knowledge of spreadsheets, databases, or financial reporting
• Willingness to develop in the area of local labor law and cooperation with an accounting office
• Familiarity with SAP system

Offer Details:

• Employment contract
• Independent role in the local Polish branch of an Italian company
• Work in a modern office in Mokotów
• Working hours: 9:00 AM – 5:00 PM

Benefits:

• Private medical care

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